Job Title: WACO Program Coordinator (FT)

Reports to: Heart Gallery Program Manager

Location: Waco, Texas (Hybrid)

Salary: $48,000 - $50,000 annually (commensurate with experience)

Partnerships for Children (PFC) is seeking an enthusiastic and organized individual to serve as the Full-Time Waco Program Coordinator, overseeing key programs such as the Rainbow Room and Heart Gallery to support foster youth and families in the Waco area. This position will be responsible for coordinating program activities, managing volunteers, and fostering community partnerships.


  • Competitive salary.
  • Hybrid work environment.
  • Generous healthcare benefits (100% employer-paid premium for employee coverage for medical and dental).
  • 401(k) plan with employer match.
  • Paid time off and holidays.
  • Monthly Wellness Day for self-care and $50 wellness stipend.
  • Opportunities for professional development and growth within the organization.


Rainbow Room

  • Review and fill special requests as needed for caseworkers.
  • Provide reports on items filled through Rainbow Room.
  • Keep inventory stocked, readily available, and organized.
  • Receive and track incoming donations.
  • Recruit, manage, and schedule volunteers.
  • Maintain relationships with donors and process reimbursements from McLennan County funds.


  • Archiving, tracking and documenting all needed data related to photos, ensuring data security and confidentiality.
  • Ordering prints and canvases and managing vendor invoices and payments.
  • Onboard new volunteer photographers throughout the year, ensuring proper clearances are obtained and provide regular communication to support photographers as needed for photo shoots.


  • Attend meetings with local partners, including volunteer coalitions, Child Placement Agencies and Adoption Collaborative partners.
  • Oversight and tracking of all external inquiries including inquiries from prospective adoptive families via email.
  • Assist in the coordination of portrait exhibits, including set up and take down, across Waco and surrounding counties.
  • Support other Heart Gallery and PFC special projects including, but not limited to, adoption match parties, Adoption Day festivities, case worker appreciation, and other outreach efforts.
  • Represent PFC at partner events, coalition meetings, and other engagements as needed.

Data & Web Management

  • Using CRM, track children in the program who need photos taken or updated, and all relevant data for exhibits.
  • Ensure proper and secure sharing of photos to case workers for use in the state adoption database (TARE).
  • Assist with the development and maintenance of cloud storage.
  • Maintain all program data and reporting in CRM (Airtable) and Google Analytics.


  • Knowledge and experience using CRM software and willingness to learn new tools as needed.
  • Proficient computer skills, including but not limited to, Microsoft 365, Canva, Social Media platforms, Content Stack, Zoom.
  • Bachelor's degree in fine arts, social work or other related field, preferred.
  • Access to a reliable vehicle and ability to travel throughout the Waco area and occasional travel to Austin.
  • Ability to lift up to 25 lbs of donation supplies and exhibit equipment.
  • Experience managing logistics and other project management tasks.
  • Flexibility to work occasional evenings and weekends as needed for events; hybrid work includes a minimum of 2 onsite days a week.
  • Excellent communication and organizational skills.
  • Experience working with families of child protective services is a plus.
  • Strong problem-solving skills and ability to work well under pressure.

To Apply:

Please submit a resume, cover letter, and three professional references to We are an equal opportunity employer and welcome candidates from diverse backgrounds to apply.